Town of Badger

Minutes of the regular public meeting of the Badger Town Council held

Tuesday, April 9th, 2024 at 6:30pm in Council Chambers

Members present:	Mayor:	Dennis Butt

Deputy Mayor:	Michelle Noseworthy

Councillors:	Jessica George

Nicholas Blackwood

Ann Marie Young

Also, present:	Town Clerk/

Manager:	Pansy Hurley

Superintendent of

Works:	Scott Luscombe

Absent:	Councillor:	Natasha Beaton

Jazmin Eddy

Meeting called to order and chaired by Mayor Butt at 6:30pm

Discussion:

Mayor Butt welcomed Mr Scott Luscombe, Superintendent of Works to the meeting. Mr Luscombe presented his report.

Scott advised that the salt truck is working good.

There was an issue with the transmission on the John Deere loader which has now been repaired. All other equipment working good.

Scott said that they are working on the issue with potholes.

Scott advised that the motor for the lift station on the TCH has not been returned from St John's to date.

Scott said they are waiting for the water table to go down before they install the fire hydrant on School Road.

Scott advised that they have everything turned off at the Stadium. There is only heat in the kitchen.

Discussion on having new Stop signs erected at several

locations in the community.

Discussion on the sewer camera which was discussed at earlier meeting. Maintenance employees found one on Amazon.

There being no further discussion Mr Luscombe left the meeting at 6:40pm

Town of Badger

Regular Public Meeting

Tuesday, April 9th, 2024

Page 2

Adoption of Minutes:

1. Mayor Butt asked if there were any errors or omissions to the minutes of the regular public meeting of Council held March 12th, 2024 which were circulated with the agenda for tonight's meeting.

Mayor Butt said that page 4 #4 should say that Council will look after the nomination to the Newfoundland and Labrador Hockey Hall of Fame for this year. Then a committee can be set up for this purpose going forward.

Resolution #020-2024 N. Blackwood/A. Young

Be it resolved that the minutes of the regular public meeting of Council held April 9th, 2024 be adopted as circulated and corrected.

Vote:

In Favor 5: D. Butt; M. Noseworthy; J. George;

N. Blackwood; A. Young

Opposed 0:

Abstained 0.

MOTION CARRIED.

Business arising:

1. Mayor and Deputy Mayor had a meeting with the Hollett Family regarding naming the Stadium after the

late Hubert Hollett. The family was pleased with the idea and they will work with Council on the design for a sign to be erected at the Stadium.

Correspondence:

1. Information Circular regarding Municipal Infrastructure Master Construction Specifications Change Request Forms. Information on file for future reference.

2. Thank you card received from Avoca Collegiate for the donation to their Jay's Care program.

Town of Badger

Regular Public Meeting

Tuesday, April 9th, 2024

Page 3

Correspondence continued:

3. Thank you card received from Faith Covenant Church for the use of the community centre for lunch following a funeral.

4. We have receive a $1,500 Confederation 75 Celebration Grant. The funds will be part of our annual Canada Day Celebrations. A final report on how the funds were sent is due by August 30, 2024 and will be available for submission on Celebrate NL's website.

5. Information received on the TakeChargeNL - Town Challenge program was received. The deadline for the program is this Friday, April 12th, 2024. Discussion held on replacing the lighting in the Town Centre Building from florescent to LED. Town Clerk/Manager will get information required and submit the application.

6. Guidelines for applying for funding under the Active NL -Fund. Deadline for applications is September 30, 2024. Discussion held. Issue was deferred to the next regular meeting.

7. Letter received from the Terry Fox Foundation requesting a donation. Discussion held.

Resolution #021-2024 M. Noseworthy/J. George

Be it resolves that a donation of one hundred dollars ($100) be given to the Terry Fox Foundation.

Vote:

In Favor 5: D. Butt; M. Noseworthy; J. George;

N. Blackwood; A. Young.

Opposed 0:

Abstained 0.

MOTION CARRIED.

8. Information received regarding Newfoundland Power EnviroFest 2024 Proposals. Deadline for submitting proposals is this Friday, April 12, 2024. Proposals could include work to improve park areas, enhancing trail systems refurbishing green spaces etc. Discussion held. It was agreed to apply for funding to improve our walking trail system.

Town of Badger

Regular Public Meeting

Tuesday, April 9th, 2024

Page 4

Correspondence continued:

9. Reminder received that the deadline to register for the MNL 2024 Municipal Symposium being held in Gander May 2 to 4 is this Thursday, April 11, 2024. Any Council member wishing to attend is asked to advise the Town Clerk/Manager.

10. Information received regrading petition to replace the bridge on Rocky Brook. This issue is outside the boundaries for the Town of Badger.

Finances:

1. The Town Clerk/Manager presented the accounts payable journal dated April 9th, 2024 in the amount of $57,664.81 for disbursement as presented. Discussion held.

Resolution #022-2024 A. Young/N. Blackwood.

Be it resolved that Council approve the accounts payable journal dated April 9th, 2024 in the amount of $57,664.81 for disbursement as presented.

2. Reimbursement of Petty Cash. Discussion held.

Resolution #023-2024 N. Blackwood/J. George

Be it resolved that Petty Cash be reimbursed by $83.00 ($72.65 Fire Dept exp and $10.35 community centre exp)

Vote:

In Favor 5: D. Butt; M. Noseworthy; J. George;

N. Blackwood; A. Young.

Opposed 0:

Abstained 0.

MOTION CARRIED.

3. Each councillor received a copy of the Financial Statements

2022; Annual Expenditure Report Gas Tax Funding 2022; Tax

Recovery Actions and Plans; Tax Receivable Summary; as well as, the Representation Letter, Audit Planning Letter; Engagement

Letter and Auditor Findings Management Letter prepared by Town's auditor, Lori Mercer, CA. General discussion held on these items. Ms Mercer is due to do our 2023 audit at the end of April. Discussion held on the financial documents received from our auditor, Lori Mercer, CA concluded with the following resolutions:

Finances continued:

Resolution #024-2024 N. Blackwood/J. George

Be it resolved that Council adopt the Town of Badger 2022 Financial Statements as presented by our Auditor, Lori Mercer Chartered Professional Accountant.

Vote:

In Favor 5: D. Butt; M. Noseworthy; J. George;

N. Blackwood; A. Young.

Opposed 0:

Abstained 0.

Motion Carried.

Resolution #025-2024 M. Noseworthy/A. Young

Be it resolved that Council adopt the Town of Badger Annual Expenditure Report Gas Tax Funding 2022 as presented by our auditor, Lori Mercer, Chartered Professional Accountant.

Vote:

In Favor 5: D. Butt; M. Noseworthy; J. George;

N. Blackwood; A. Young.

Opposed 0:

Abstained 0.

MOTION CARRIED.

Resolution #026-2024 N. Blackwood/A. Young

Be it resolved that Council adopt the Town of Badger Tax Recovery Actions and Plans as presented by our auditor, Lori Mercer, Chartered Professional Accountant.

Vote:

In Favor 5: D. Butt; M. Noseworthy; J. George;

N. Blackwood; A. Young.

Opposed 0:

Abstained 0.

MOTION CARRIED.

Finances continued:

3. Discussion on financial documents received from our auditor, Lori mercer CA continued............................

Resolution #027-2024 M. Noseworthy/A. Young

Be it resolved that Council adopt the Town of Badger Tax Receivable Summary as presented by our auditor, Lori Mercer, Chartered Professional Accountant.

Vote:

In Favor 5: D. Butt; M. Noseworthy; J. George;

N. Blackwood; A. Young.

Opposed 0:

Abstained 0.

MOTION CARRIED.

Other Business:

1. The 2024 Community Garden Support Program application has been submitted. The amount this year is $750.00.

2. Discussion on the use of the Community Centre kitchen and the deep fryer. Pictures of the deep fryer indicate that it is not being properly cleaned. The Town was not aware of the use of the unit. There was concern expressed about who would be responsible should there be any damages. It was agreed that a sheet will be placed in the kitchen for those using the fryer to sign.

3. Discussion on the coats from Stagg Signs and Graphics. Price list for coats $70.00; hoodies $35.00 and t'shirts $13.00. Items will be ordered in Black with embroidery for the Town Logo. Discussion held.

Resolution #028-2024 N. Blackwood/J. George

Be it resolved that coats, hoodies and t'shirts be purchased for Council and Staff from Stagg Signs and Graphics as per the price list submitted.

Vote:

In Favor 5: D. Butt; M. Noseworthy; J. George;

N. Blackwood; A. Young

Opposed 0:

Abstained 0.

MOTION CARRIED.

Other Business continued:

4. Discussion on the sewer camera for the Maintenance Department which was discussed earlier in the meeting.

Resolution #029-2024 M. Noseworthy/J. George

Be it resolved that town would purchase a Sewer Camera, HBUDS Pipe Inspection Camera 100ft/30m, 7 inch LCD screen

at a cost of $499.99 plus tax from Amazon.

Vote:

In Favor 5: D. Butt; M. Noseworthy; J. George;

N. Blackwood; A. Young

Opposed 0:

Abstained 0.

MOTION CARRIED.

5. Town Clerk/Manager submitted letter advising Council that she would be leaving her position with the Town of Badger effective June 28, 2024. Family is relocating to another area of the province. Pansy thanked the Town for the opportunity given

to her 39 years ago to pursue a career in municipal government. Congratulations were exchanged. Advertizing for a replacement will begin soon.

Town of Badger

Regular Public Meeting

Tuesday, April 9th, 2024

Page 4

Adjournment:

Resolution #030-2024 A. Young/J. George

Resolved that there being no further business Council will adjourn to meet again on Tuesday, May 14, 2024 at 6:30pm in Council Chambers.

Vote:

In Favor 5: D. Butt; M. Noseworthy; J. George;

N. Blackwood; A. Young.

Opposed 0:

Abstained 0.

MOTION CARRIED.

Meeting adjourned at 7:40pm

_________________________________ ___________________________________

Mayor Town Clerk/Manager